(CLOSED) Request for Proposal GPSNR REPORTING REQUIREMENTS (GPSNR-RFP-A02-013)

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Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international, multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers, smallholder rubber growers, and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategies and objectives.

Through a process led by the Policy Toolbox and Implementation Guidance Working Group (WG1), the General Assembly approved a Policy Framework in September 2020 that outlines the specific commitments to sustainable natural rubber that GPSNR company members must include in their public policies or other relevant documents. GPSNR ordinary member companies are required to create new or update existing policies to align with the Policy Framework by March 2021 (companies will have a possibility to request an extension provided they can demonstrate progress in developing or updating their policies). A process is currently underway to develop Implementation Guidance for companies to deliver on their commitments as outlined in the Policy Framework. Reporting Requirements (RRs) are also to be developed as part of the GPSNR assurance model (currently in draft form). The RRs will vary depending on where a member company sits within the natural rubber supply chain, so this work will be organized by the following stakeholder categories: 1) natural rubber producers, processors and traders (this stakeholder category will develop RRs for growers, traders of raw materials, processors, traders of processed material) 2) tire makers and other natural rubber product manufacturers; and 3) auto makers and other end users.

GPSNR seeks a fixed-term consultancy to facilitate the development of the RRs per the stakeholder category. In 2020, WG1 drafted Baseline Reporting Requirements (BRRs) that were intended to offer a framework for companies to evaluate where they were on their sustainability journey. Following on feedback from the Executive Committee (EC) in early 2021, the WG decided that the BRRs, with specific modifications, could be converted to become the first year RRs. A necessary next step is to align the BRRs with other global reporting schemes that members report into, such as ZSL Spott, Global Reporting Initiative (GRI), CDP Forests, and Ecovadis. The consultant will identify where GPSNR requirements are similar and will align wherever possible. The Consultant will also specify the connection between specific reporting metrics and specific components of the policy framework. The Consultant will work with the appropriate focus groups to further incorporate member feedback into the design of the RRs for each stakeholder category. The consultant will also coordinate with the consultant(s) hired to facilitate the development of the Implementation Guidance to ensure alignment among the Implementation Guidance and RRs.

Once the focus groups approve the RRs, they will go to the broader WG1 for approval, then on to the EC for review/approval, and the General Assembly will vote to adopt the RRs in September 2021.

The Engagement

The Consultant is to develop draft RRs based on the Policy Framework, GPSNR BRRs and Implementation Guidance and through the review of existing reporting schemes (e.g., ZSL Spott, CDP Forests, GRI, Ecovadis) in an effort to seek alignment.

The Consultant will facilitate engagement with specific focus groups and the broader WG1 to further develop the RRs for the following categories:

Growers
Traders of raw material
Processors
Traders of processed material
Tire makers and other rubber product manufacturers, and
Car makers and other end users.

Terms

The engagement shall begin 22 March 2021 and the deliverables shall be delivered in their final form no later than 15 June 2021
- Interim dates for draft submission and review shall be developed and mutually agreed upon with the Secretariat and WG1 Co-chairs at the time of the engagement.

The Consultant shall review relevant GPSNR documents (e.g, Policy Framework, draft assurance model design, BRRs, etc.) and conduct a series of interviews with members and other stakeholders to fill any information gaps and to develop a strong understanding of the priorities and needs of the Natural Rubber Industry and Supply Chain members. This shall, of course, include examination of the opinions and realities of the smallholder growers as well as larger entities.

The consultant should have deep understanding and documented experience in:
- Understanding of sustainability reporting initiatives, particularly those for other deforestation-risk commodities
- Understanding of the natural rubber industry or other similar forest commodities
- Understanding of multi-stakeholder initiatives for sustainability
- Understanding of antitrust regulations and its relevance vis a vis multi stakeholder initiatives
- Group facilitation/consultation processes

Tasks

Review GPSNR Policy Framework, Baseline Reporting Requirements and key sustainability reporting schemes to inform development of Reporting Requirements for each of the six stakeholder categories.
Facilitate consultation processes with relevant stakeholder focus groups to further flesh out Reporting Requirements.
Regular contact and updating of both the broader Working Group and its Co-chairs and the Secretariat will be required.

Necessary Competencies

GPSNR will award a contract to a consultant based on:

The applicant’s level of experience and proven depth of knowledge on relevant sustainability frameworks/reporting schemes
Value for money
The Secretariat’s and Working Group Co-chairs’ assessment of the viability of the consultant’s ability to complete the deliverables to a high standard.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well
A technical proposal must be provided that is not more than 3 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 page. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 12 March 2021 to be considered. Proposals should be submitted to aidan@gpsnr.org and stefano.savi@gpsnr.org for consideration.
GPSNR anticipates shortlisting at least two individuals or firms with which to have more in-depth discussions and will make an award to one of these short-listed individuals or firms.
Applicants can obtain a copy of the BRRs by sending a request to aidan@gpsnr.org
GPSNR reserves the right to amend the scope of this RFP in order to get the most suitable consultant.

RFP & Project Timelines

The Request for Proposal timeline is as follows:

Proposal submitted by consultant to GPSNR	12/03/2021
Selection of Top Bidders / Notification to Unsuccessful Bidders	19/03/2021
Contract Award / Notification to Unsuccessful Bidders	22/03/2021
Work to commence no later than	29/03/2021
Need-date for project completion	15/06/2021

Budget

The Platform is anticipating that a total budget of no more than 10,000 Singapore Dollars (SGD) be allocated to this engagement.
Payment terms shall be:

20% at the signing of the contract
30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors:

Responsiveness to the requirements set forth in this Request for Proposals
Relevant past performance / experience and / or any samples of past work
Cost, including an assessment of total cost of ownership.
Technical expertise/experience of bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

GPSNR REPORTING REQUIREMENTS (GPSNR-RFP-A02-013)Download

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Request for Proposal – Oversight

FEBRUARY 2026

ISSUED BY
Global Platform for Sustainable Natural Rubber

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

The GPSNR Assurance System, designed by Assurance Services International (ASI) and for GPSNR members, is a risk-based framework that supports credible and independent assurance processes. It enables companies to identify and mitigate human rights and environmental risks within their supply chains, undergo third-party verification, and report transparently on their progress through credible claims.

As part of its Assurance System, GPSNR operates an oversight mechanism to ensure that approved Assurance Service Providers (ASPs) deliver assessment and assurance services in conformity with GPSNR requirements. This oversight function is a critical component of maintaining the credibility, consistency, and integrity of the GPSNR Assurance System.

GPSNR is therefore seeking proposals from qualified and experienced individuals or organizations to provide GPSNR Oversight Assessor services in accordance with GPSNR oversight procedures and requirements.

The Engagement

The GPSNR Secretariat is seeking one or more qualified Oversight Assessors to support GPSNR in planning, conducting, and reporting on oversight assessments of Assurance Service Providers. The selected provider(s) will support GPSNR in ensuring that ASPs continue to meet approval requirements and effectively implement GPSNR assurance procedures.

Scope of Work

The Oversight Assessor(s) shall perform oversight activities in line with the GPSNR Oversight Procedure. The scope of work may include, but is not limited to, the following activities:

Oversight Assessment Activities

Conduct 5-10 desk reviews of applicant or approved Assurance Service Providers, including review of documented procedures and records.
Conduct 5-10 office assessments (remote or on-site, as required) to evaluate conformity with GPSNR requirements and the effectiveness of ASP management systems.
Conduct 5-10 witness assessments by observing ASP assessors or assessor teams during GPSNR field assessments.
Apply appropriate oversight assessment techniques, including document review, interviews, and witnessing of audit activities.

Assessment Preparation and Planning

Support GPSNR Secretariat in defining the scope, type, and objectives of oversight assessments.
Prepare assessment agendas and support logistical planning as required.
Review background documentation prior to assessments, including previous oversight reports and ASP records.

Reporting and Follow-up

Identify, document, and grade nonconformities in accordance with GPSNR procedures.
Prepare clear, accurate, and well-justified oversight assessment reports.
Participate in opening and closing meetings with Assurance Service Providers.
Submit assessment reports to the GPSNR Secretariat for technical review within agreed timelines.
Support clarification or revision of reports where requested following technical review.

Professional and Ethical Requirements

Act in accordance with GPSNR assessment principles, including ethical conduct, impartiality, confidentiality, and due professional care.
Declare and manage conflicts of interest in line with GPSNR requirements.
Comply with all applicable health, safety, and confidentiality requirements during oversight activities.

Assessor Qualification and Competence Requirements

Proposals must demonstrate that the proposed Oversight Assessor(s) meet the following minimum requirements:

Relevant tertiary academic qualification in agriculture, environmental management, or a related field, or equivalent demonstrated professional experience.
At least three (3) years of professional experience in the management and/or delivery of certification or accreditation services.
Successful completion of a five-day ISO lead auditor training course based on ISO 19011.
Qualification as a lead auditor for the GPSNR programme or a comparable certification scheme in a related industry.
Successful completion (or commitment to complete) GPSNR-specific training on assurance procedures, assessment requirements, and relevant templates and tools.
Familiarity with GPSNR and the natural rubber industry

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from individuals or organisations with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 4 pages. This technical proposal must include understanding of the assignment and proposed approach, indicative schedule and availability as well as resumes of all key personnel performing the work.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate daily or hourly rates and an estimated number of days by activity.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to the 20th of February to be considered. Proposals should be submitted to natalie.low@gpsnr.org for consideration.
GPSNR reserves the right to amend the scope of this RFP in order to get the most suitable consultant.
Bidders must ensure that all external personnel involved in preparing and executing this proposal are under exclusive agreements specific to this RFP. These agreements must obligate the external personnel to exclusively dedicate their services to the bidder’s proposal, prohibiting their engagement in any other proposals for the same RFP. This measure is to maintain the integrity of the bidding process and prevent conflicts of interest.

Project Timelines

Proposals submitted by consultant to natalie.low@gpsnr.org	February 20, 2026
Selection of Top Bidders / Notification to Unsuccessful Bidders	February 27, 2026
Contract start date	Tentatively March 2026

Budget

The Platform invites consultants to submit a competitive price proposal, and the proposed budget will be factored into selection of the consultant. The total contract value shall be calculated based on the daily rate and actual number of days worked per month. Invoicing shall be submitted on a monthly basis and must include a breakdown of days worked and activities performed for the relevant period.

Evaluation Factors

GPSNR will rate proposals based on the following factors:

Responsiveness to the requirements set forth in this Request for Proposal
Relevant past performance/ experience
Cost and overall value for money
Technical expertise/experience of bidder/bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

Note: The award of this contract will only be considered complete upon completion of the contract signing.

GPSNR Secretariat February 11, 2026

Tender

(CLOSED) Request for Proposal – GPSNR Baseline reporting requirements pilot

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

GPSNR’s Policy Toolbox Working Group is developing for approval two key documents that will form GPSNR member requirements. First is a set of Policy Components, which outlines specific commitments that GPSNR company members should include in their sustainable natural rubber policies. Second are the Baseline Reporting Requirements, which indicates qualitative and quantitative sustainability data to be reported to the GPSNR Secretariat for year 1 (2020). To finalize these Baseline Reporting Requirements, the Working Group is conducting a pilot test with volunteer companies. The aim of the pilot is to understand any constraints companies may have in obtaining or sharing certain information, with the goal to refine and finalize the Baseline Reporting Requirements based on company feedback.

In order to achieve this, GPSNR is seeking a fixed term consultancy firm who will be responsible for gathering the responses from pilot participants, ensuring data security and confidentiality, and providing a short aggregated summary of data, including recommendations to GPSNR to inform the revision of the reporting requirements and questionnaire.

Scope of Engagement

The consultancy firm shall provide:

A system to collect data that must:

Provide a secure and unique login for pilot participants to access data submission form
Ensure data security during transmission and storage of data (as some data will have commercial sensitivity)
Possess, at minimum, the following:
Ability to export data collected into CSV, XML or PDF formats for data analysis
Salesforce integration
Ability to accept file attachments
Allow pilot participants to identify the preferred type of disclosure for each data point, according to the following categories:
Public Disclosure
Disclose only to GPSNR Secretariat
Disclose only to consultant (for aggregate reporting)
Not for disclosure

A review of all data received, including:

A summary of aggregate data as reported, with highlights of any major anomalies in answers
A short report for internal GPSNR use (Secretariat and members), aimed at informing GPSNR in the revision of the questionnaire/ process

The consultancy firm might be required to conduct limited interviews with pilot participants (if necessary) around the sensitive data (to be quoted separately as addendum based on hourly cost).

GPSNR Secretariat will be able to assist in certain areas of the project, including development of an online submission form, if necessary. For a detailed list of the support from GPSNR, see page 6.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from firms or organisations with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 3 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 26 June to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.

20200618-WG1-Pilot-third-party-RFP Download

GPSNR Staff June 22, 2020