(CLOSED) Request for Proposal – Study on Human Rights and Labour Rights’ risk mapping in the global Natural Rubber value chains
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Through a process led by the Strategy and Objectives Working Group the Platform has developed stated goals with a strong focus on developing a framework that supports and sustains responsible supply chain . Important among the information needed to undergo these developments of is a better understanding of the social risks including (but not limiting to) Human Rights and Labour Rights in the Natural Rubber value chains, globally.
Each country has its own governance and social structure which contributes to different social risks from country to country. While these risks are associated to the wider population, there are specific characteristics of social risks that are particularly associated to agricultural production. For the countries where law enforcement is weak, there is a risk that the workers are exposed to poor work conditions without any access to a fair complaint mechanism.
Although the initial focus of this project is on human rights and labour rights (including migrant workers), the consultant is expected to elaborate how human and labour rights are associated to other social risks (i.e. land acquisition, community health, safety and security, etc.) in order to recommend risk mitigation methods to the Strategy and Objectives Working Group.
The consultant is expected to develop generic risk profile at a global level, and specific risk profile at a regional level. The tentative regions for specific risks study are proposed as following:
– Production Unit and Rubber Block Processing Unit- Southeast Asia (Thailand, Indonesia, Vietnam), Africa (Cote d’Ivoire, Ghana) and Latin America (Brazil, Guatemala);
– Tyre Manufacturing Unit – China, Southeast Asia, Europe and US.
The list of regions above is tentative and can be adjusted upon the discussion between the consultant and the Strategy and Objectives Working Group members. After the risk profiles are developed, the consultant is expected to come up with recommendations for risk mitigation strategies for each region.
The consultant will collect the information via desktop study, interviewing of GPSNR members, research institutes, social NGOs, governmental organizations, etc. A primary list of stakeholders will be provided by the Secretariat together with the Strategy and Objectives Working Group members. A complementary list will be developed by the consultant. Regular contact and updating to the Strategy and Objective Working Group together with the Secretariat will be required. It is estimated that there will be the need for a series of face to face meetings in South East Asia over the course of the project. Travel plans shall be made by the consultant
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 10th January 2020 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms
The Global Platform for Sustainable Natural Rubber (GPSNR), is an international, multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers, smallholder rubber growers, and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategies and objectives.
Through a process led by the Policy Toolbox and Implementation Guidance Working Group (WG1), the General Assembly approved a Policy Framework in September 2020 that outlines the specific commitments to sustainable natural rubber that GPSNR company members must include in their public policies or other relevant documents. GPSNR ordinary member companies are required to create new or update existing policies to align with the Policy Framework by March 2021 (companies will have a possibility to request an extension provided they can demonstrate progress in developing or updating their policies). A process is currently underway to develop Implementation Guidance for companies to deliver on their commitments as outlined in the Policy Framework. Reporting Requirements (RRs) are also to be developed as part of the GPSNR assurance model (currently in draft form). The RRs will vary depending on where a member company sits within the natural rubber supply chain, so this work will be organized by the following stakeholder categories: 1) natural rubber producers, processors and traders (this stakeholder category will develop RRs for growers, traders of raw materials, processors, traders of processed material) 2) tire makers and other natural rubber product manufacturers; and 3) auto makers and other end users.
GPSNR seeks a fixed-term consultancy to facilitate the development of the RRs per the stakeholder category. In 2020, WG1 drafted Baseline Reporting Requirements (BRRs) that were intended to offer a framework for companies to evaluate where they were on their sustainability journey. Following on feedback from the Executive Committee (EC) in early 2021, the WG decided that the BRRs, with specific modifications, could be converted to become the first year RRs. A necessary next step is to align the BRRs with other global reporting schemes that members report into, such as ZSL Spott, Global Reporting Initiative (GRI), CDP Forests, and Ecovadis. The consultant will identify where GPSNR requirements are similar and will align wherever possible. The Consultant will also specify the connection between specific reporting metrics and specific components of the policy framework. The Consultant will work with the appropriate focus groups to further incorporate member feedback into the design of the RRs for each stakeholder category. The consultant will also coordinate with the consultant(s) hired to facilitate the development of the Implementation Guidance to ensure alignment among the Implementation Guidance and RRs.
Once the focus groups approve the RRs, they will go to the broader WG1 for approval, then on to the EC for review/approval, and the General Assembly will vote to adopt the RRs in September 2021.
The Engagement
The Consultant is to develop draft RRs based on the Policy Framework, GPSNR BRRs and Implementation Guidance and through the review of existing reporting schemes (e.g., ZSL Spott, CDP Forests, GRI, Ecovadis) in an effort to seek alignment.
The Consultant will facilitate engagement with specific focus groups and the broader WG1 to further develop the RRs for the following categories:
Growers
Traders of raw material
Processors
Traders of processed material
Tire makers and other rubber product manufacturers, and
Car makers and other end users.
Terms
The engagement shall begin 22 March 2021 and the deliverables shall be delivered in their final form no later than 15 June 2021
Interim dates for draft submission and review shall be developed and mutually agreed upon with the Secretariat and WG1 Co-chairs at the time of the engagement.
The Consultant shall review relevant GPSNR documents (e.g, Policy Framework, draft assurance model design, BRRs, etc.) and conduct a series of interviews with members and other stakeholders to fill any information gaps and to develop a strong understanding of the priorities and needs of the Natural Rubber Industry and Supply Chain members. This shall, of course, include examination of the opinions and realities of the smallholder growers as well as larger entities.
The consultant should have deep understanding and documented experience in:
Understanding of sustainability reporting initiatives, particularly those for other deforestation-risk commodities
Understanding of the natural rubber industry or other similar forest commodities
Understanding of multi-stakeholder initiatives for sustainability
Understanding of antitrust regulations and its relevance vis a vis multi stakeholder initiatives
Group facilitation/consultation processes
Tasks
Review GPSNR Policy Framework, Baseline Reporting Requirements and key sustainability reporting schemes to inform development of Reporting Requirements for each of the six stakeholder categories.
Facilitate consultation processes with relevant stakeholder focus groups to further flesh out Reporting Requirements.
Regular contact and updating of both the broader Working Group and its Co-chairs and the Secretariat will be required.
Necessary Competencies
GPSNR will award a contract to a consultant based on:
The applicant’s level of experience and proven depth of knowledge on relevant sustainability frameworks/reporting schemes
Value for money
The Secretariat’s and Working Group Co-chairs’ assessment of the viability of the consultant’s ability to complete the deliverables to a high standard.
Submission Guidelines & Requirements
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well
A technical proposal must be provided that is not more than 3 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 page. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 12 March 2021 to be considered. Proposals should be submitted to aidan@gpsnr.org and stefano.savi@gpsnr.org for consideration.
GPSNR anticipates shortlisting at least two individuals or firms with which to have more in-depth discussions and will make an award to one of these short-listed individuals or firms.
Applicants can obtain a copy of the BRRs by sending a request to aidan@gpsnr.org
GPSNR reserves the right to amend the scope of this RFP in order to get the most suitable consultant.
RFP & Project Timelines
The Request for Proposal timeline is as follows:
Proposal submitted by consultant to GPSNR
12/03/2021
Selection of Top Bidders / Notification to Unsuccessful Bidders
19/03/2021
Contract Award / Notification to Unsuccessful Bidders
22/03/2021
Work to commence no later than
29/03/2021
Need-date for project completion
15/06/2021
Budget
The Platform is anticipating that a total budget of no more than 10,000 Singapore Dollars (SGD) be allocated to this engagement. Payment terms shall be:
20% at the signing of the contract
30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
50% on delivery of the final report
Evaluation Factors
GPSNR will rate proposals based on the following factors:
Responsiveness to the requirements set forth in this Request for Proposals
Relevant past performance / experience and / or any samples of past work
Cost, including an assessment of total cost of ownership.
Technical expertise/experience of bidder and the bidder’s staff
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.
Even though it was launched just in 2018, more than 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last three years.
Scope
We are seeking a web design consultancy to design, code and publish a webpage that documents important decisions along with easy access to reports, processes and other important information. Informally, we call this a GPSNR ‘cheat sheet’. The content for the webpage will be provided by the GPSNR secretariat.
Core Tasks
Working closely with the GPSNR secretariat, the consultant will:
Create and finalise three web-page mockup (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc) for the team to choose from
Once the mock up has been chosen by the team, the consultant will include four rounds of feedback from the GPSNR secretariat and key stakeholders in the development of the final page
Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received
Liaise with GPSNR’s Communications Manager to ensure that the mockups are feasible for the GPSNR website
Work with GPSNR’s CRM & Data Analytics Associate to integrate the webpage with Salesforce
Terms
The engagement will take place for a period of five weeks from 11th April to 16th May 2022. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation.
Necessary Competencies
Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
Expert knowledge in Wordpress CMS and Elementor
Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes
Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver
Knowledge of Wordpress Content Management System, particularly with respect to page template design, will be considered an asset
Eye for design and attention to detail are essential
Submission Guidelines & Requirements
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each competent of the work would cost.
Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
Proposals must be received by 6th April 2022 to be considered. Proposals should be submitted to bani.bains@gpsnr.org and stefano.savi@gpsnr.org for consideration.
To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org
Project Timelines
The Request for Proposal timeline is as follows:
Submission of Proposal
6 Apr 2022
Selection of top bidders and further conversations
7 Apr 2022
Contract award/notification to unsuccessful bidders
11 Apr 2022
Work commences no later than
13 Apr 2022
Delivery of finalized webpage to GPSNR
16 May 2022
The above timeline is open to further adjustments based on discussions with the consultant and GPSNR’s ongoing key milestones.
Budget
The Platform is anticipating that a total budget of no more than 5,000 Singapore Dollars (SGD) be allocated to this engagement.
Payment terms shall be:
● 20% at the signing of the contract ● 30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan ● 50% on delivery of the final page
Evaluation Factors
GPSNR will rate proposals based on the following factors:
Responsiveness to the requirements set forth in this Request for Proposals
Relevant past performance / experience and / or any samples of past work
Cost, including an assessment of total cost of ownership
Technical expertise/experience of bidder and the bidder’s staff
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
