Request For Proposal – GPSNR Annual Report Design (Animated Video and PDF formats)

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Background

The Global Platform for Sustainable Natural Rubber (GPSNR) brings together companies, smallholders, academia, and civil society to transform the natural rubber supply chain into one that is sustainable, equitable, and fair.

Since its launch in 2018, GPSNR has grown into a truly global platform, now representing over half of the world’s natural rubber demand. Over the years, the platform has moved from building alignment and collaboration to establishing the systems that make collective impact possible.

2025 marks a pivotal shift in GPSNR’s journey.
This is the year in which the platform redefined what impact means, moving from engagement and small-scale contributions to systemic change through:

the approval and launch of an industry-wide sustainability assurance system
the mobilisation of funding through the Shared Investment Mechanism (SIM)
and a strategic focus on scaling impact in emerging markets

The 2025 Annual Report will tell this story of growing ambition of a platform that has moved decisively into an era of assured, financed, and delivered impact.

Scope

GPSNR is seeking a creative consultancy or production partner to develop:

A short-form Annual Report video (5 minutes)
An accompanying Annual Report that can be published online and downloaded as a PDF

The video and report should work together as a cohesive storytelling package, communicating GPSNR’s strategic evolution and impact to members, partners, donors, policymakers, and the wider sustainability community.

All core content, messaging, and data will be provided by the GPSNR Secretariat. The consultant will be responsible for shaping this content into compelling visual narratives across both formats.

Core tasks

Working closely with the GPSNR secretariat, the consultant will:

Propose 2–3 creative concepts for the overall narrative and visual direction of the Annual Report (video + PDF) for the GPSNR team to choose from
The consultant will be responsible for scriptwriting and storyboarding, content production, video editing and post-production, and final delivery of a complete video package suitable for digital, event, and member communications.
Liaise with GPSNR’s Communications Manager to ensure the draft cuts are feasible.

Terms

The engagement will take place for a period of six weeks, from 26 January to 9 March. Interim dates for and approvals will be mutually agreed upon after confirmation.

Necessary Competencies:

Proven experience producing annual reports or impact communications in video and digital formats
Strong capabilities in visual storytelling and narrative development
Experience working with:
- sustainability, ESG, or multi-stakeholder initiatives
- complex technical content and policy-related themes
High-level design and production skills, including:
- motion graphics and video editing
- layout and publication design
Ability to manage iterative feedback processes with multiple stakeholders
Strong attention to detail and quality control

Submission Guidelines:

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from individuals or firms with experience relevant to this project.
Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each work would cost.
Proposals must be signed by a representative that is authorised to commit to the bidder’s company.
Proposals must be received by 19 January 2025 to be considered. Proposals should be submitted to bani.bains@gpsnr.org for consideration.
To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org

RFP and Project Timelines

Submission of Proposal	19/01/2026
Selection of top bidders and further conversations	21/01/2026
Contract award/notification to unsuccessful bidders	22/01/2026
Work commences no later than	26/01/2026

Budget

The Platform anticipates that a total budget of no more than 4,000 Singapore Dollars (SGD) will be allocated to this engagement.

Payment terms shall be:

20% at the signing of the contract

30% at the midpoint date to be agreed upon and memorialised in the contract based on the submitted work plan

50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors:

Responsiveness to the requirements outlined in this Request for Proposals
Relevant past performance/experience and / or any samples of past work
Cost, including an assessment of the total cost of ownership.
Technical expertise/experience of the bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

More To Explore

Request For Proposal – RFP-A03-039 – National Risk Assessments Request for Proposals

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

In 2023, the GPSNR’s Risk assessment subgroup commissioned Assurance Services International (ASI) to create a risk tool that would allow GPSNR to classify risk across different geographies and scales. ASI has completed the tool and it is available at this link (not for wider distribution, only provided as a reference for this RFP). The role of this consultancy will be to fill in this tool using the most relevant and up-to-date information.

The risks that are assessed by the tool are Child Labour, Forced Labour, Freedom of Association, Health and Safety, Working Hours, Wages, Land and Community Rights, Deforestation, HCV, Fire, and Peat. The tool also includes the different risk criteria to be assessed and sources of information.

The Engagement

The GPSNR Secretariat is seeking a consultant to utilize the risk tool and complete risk assessments for 20 countries across all 11 risks. The consultant will be expected to complete the tool template at the country level for each of the 20 countries. Assessments at the regional or farm level are not required. The risk assessment scope should be limited to the natural rubber supply chain. The consultant is not required to propose mitigation measures for this exercise and risks should be assessed as-is (without factoring in any mitigating actions).

The consultant should list any additional sources of evidence and also include justification for each risk’s classification. The consultant should reference existing studies where possible and is strongly encouraged to consider previously commissioned GPSNR studies (such as the Environmental Risk Study and Social Risk Study both of which provide risk information pertaining to the Natural Rubber Supply Chain).

We require risk assessments to be conducted for:

Brazil
Cambodia
Cameroon
China
Colombia
Ghana
Guinea
Guatemala
India
Indonesia
Ivory Coast
Liberia
Malaysia
Mexico
Myanmar
Nigeria
Philippines
Sri Lanka
Thailand
Vietnam

While this is intended to be a desk-based exercise, consultants who are able to consider the perspectives of indigenous peoples and local communities will be looked upon favourably for this tender.

Consultants may propose focusing on a subset of countries from this list for risk assessment. In this scenario, consultants should specify which countries they would be covering.

After the first drafts are available, the platform will conduct a 30-day consultation with members. This consultation with members will be facilitated by the Secretariat. Consultants should factor in the need to review and respond to members feedback after the consultation period and provide the Secretariat with a complete list of feedback, together with the consultant’s response to each piece of feedback received. At the same time, the consultants should also review the first draft based on the feedback review.

The second version of risk assessment will be considered final, and acceptance of this version will mark the conclusion of this engagement.

Proposal Format and Contents

The proposal should include the following:

Workplan that outlines a timeline and key stages of work, with a focus on the amount of time needed for the initial drafting phase and for the review of and response to members’ feedback. Consultants should ensure that there is sufficient time allocated for reviewing and responding to feedback.
Budget with a breakdown of costs
Description of past work and technical expertise that is relevant to this RFP
List of project team members with their roles in the project and associated qualifications and expertise.
(If applicable) A list of IPLC groups that the consultant is familiar with and would engage for this project if selected.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project and may include a breakdown of costs if consultants consider it relevant.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to the 9th of May to be considered. Proposals should be submitted to aidan@gpsnr.org for consideration.
GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.
Bidders must ensure that all external personnel involved in preparing and executing this proposal are under exclusive agreements specific to this RFP. These agreements must obligate the external personnel to exclusively dedicate their services to the bidder’s proposal, prohibiting their engagement in any other proposals for the same RFP. This measure is to maintain the integrity of the bidding process and prevent conflicts of interest.
Award of this project is subject to confirmation of financing from GPSNR members.

Project Timelines

Proposals submitted by consultant to aidan@gpsnr.org	9^th May 2024
Contract Award	6^th June 2024
Drafting and delivery of first draft of risk assessments	Timeline to be proposed by consultants
Members consultation	30 day period starting from delivery of first draft
Review of risk assessments, compilation of responses to feedback, and delivery of final risk assessments.	Timeline to be proposed by consultants

Budget

The Platform invites consultants to submit a competitive price proposal, the proposed budget will be factored into selection of the consultant.

Payment terms shall be:

20% at the signing of the contract
30% at the delivery and acceptance by the Secretariat of the first risk assessment
50% on delivery and acceptance by the Secretariat of the finalized risk assessment and compiled responses to members’ feedback.

Evaluation Factors

GPSNR will rate proposals based on the following factors, in no particular order:

Responsiveness to the requirements set forth in this Request for Proposal
Relevant experience with risk assessment, including samples of work
Relevant experience with the natural rubber supply chain including the countries relevant to this RFP
Cost
Technical expertise/experience of bidder and bidder’s staff
The proposed timeline of work completion

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

Note: The award of this contract will only be considered complete upon securing full funding and completion of the contract signing.

View RFP Document here

GPSNR Secretariat April 9, 2024

Tender

(CLOSED) Request for Proposal – Study on Living Income Gap in Global Natural Rubber Value Chains – Ivory Coast

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international Multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in November 2017. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

Through a process led by the Equity Working Group, the Platform has begun an investigation into how value can be equitably distributed across the entire natural rubber value chain. To achieve this aim, it is important for the Platform to gather information about the following metrics in different countries:

i) the prevailing net household income of rubber smallholders;

ii) the detailed cost of production for rubber (input costs, labor etc);

iii) the living income for rubber smallholders;

iv) the living income gap and v) the living income reference price for rubber (the price at which the living income benchmark can be reached).

The Platform has decided to limit the focus of this initial study to Ivory Coast, Indonesia, Thailand, and Myanmar and the consultant is expected to collect information on the aforementioned metrics in Ivory Coast for this study.

Given that living income data is not readily available for each country, alternative benchmarks should be used where relevant and applicable. A list of potential benchmarks and preliminary data are illustrated in the attached document. To facilitate cross-country comparisons of income data and living income levels, the consultant is expected to use consistent units of measurement (per household / per workforce / per person) throughout this study.

The consultant will collect the information via desktop study, interviewing of GPSNR members, research institutes, social NGOs, governmental organizations, etc. A primary list of stakeholders will be provided by the Secretariat together with the Equity Working Group members. A complementary list will be developed by the consultant. Regular contact and updating to the Equity Working Group together with the Secretariat will be required. Travel plans shall be made by the consultant where possible and necessary.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 19th August 2020 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms.

Budget

The Platform is anticipating that a total budget of no more than 10,500 Euros be allocated to this engagement.

Payment terms shall be:

50% at the signing of the contract
50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

Responsiveness to the requirements set forth in this Request for Proposal;
Relevant past performance/experience;
Samples of work;
Cost, including an assessment of total cost of ownership;
Technical expertise/experience of bidder and bidder’s staff;
The ability to collect information at the global and local level.

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

Please submit your application to stefano.savi@gpsnr.org by 19 August 2020.

GPSNR Staff August 14, 2020